Privacy Policy

At Aevi Real Estate Group, we are committed to redefining the standards of property development and investment across the residential, commercial, and healthcare sectors. Whether you approach us as a client, investor, tenant, or partner, your privacy is at the heart of our operations. This Privacy Policy is designed to explain transparently how we manage your personal data from the moment you engage with us—whether via our website, during a project, or through a business transaction.
 

This Privacy Policy outlines how Aevi Real Estate Group operates in relation to you as a user, client, or associate. It sets out our responsibilities concerning the processing of your personal data in connection with our services. It details the types of personal data we collect, the purposes for which we process it, the lawful bases we rely on, and the third parties with whom we may share your data. It also informs you of your rights regarding your data and how to exercise them.
 

Data handling

Aevi Real Estate Group Ltd is the formal legal entity behind our platform, development, and investment activities. As such, Aevi Real Estate Group Ltd is the data controller for all personal data that you submit via our website, in person, or through contractual engagement.
 

Our provision of services begins when you share your details with us, whether by registering interest in a property, engaging in commercial discussions, or signing contractual documentation for tenancy, investment, or service provision.
 

Account registration and third-party data at Aevi

When you engage with Aevi Real Estate Group, we may collect personal data including:
 

• Your name and contact details;

• Company or business information (where applicable);

• Information you submit via online forms or surveys;

• Transactional details, including payment history;

• Project-related documents (such as leases, planning documents, or service agreements);

• Communications with us, including emails and meeting notes;

• Photographic or video footage captured during site visits (with prior notice or consent);

• Preferences regarding property alerts, marketing materials or event invitations.
   

We may also receive personal data from third parties with whom you have authorised us to liaise—such as letting agents, professional advisers, or legal representatives.
 

In each case, Aevi Real Estate Group is committed to handling your data in accordance with applicable data protection legislation, including the UK GDPR, ensuring discretion, integrity, and transparency at every stage of our engagement.
 

Data storage locations

Aevi Real Estate Group places the highest importance on the confidentiality and security of your personal data. All personal data is stored securely on GDPR-compliant cloud infrastructure, including Amazon Web Services (AWS) and Microsoft Azure.
 

These systems are selected for their advanced security architecture, data encryption features, and compliance with international and UK-specific data standards. While Aevi oversees the management of this infrastructure, certain IT functions may be delegated to specialist third-party providers under strict data processing agreements.
 

Processing of personal data

At Aevi Real Estate Group, we process personal data to support the efficient and lawful delivery of our services. The reasons we may process your data include:
 

• Project delivery: Managing commercial and residential real estate transactions, construction projects, or investment portfolios;

• Identity verification: Ensuring your identity when signing agreements or attending site visits;

• Communication: Sending updates on project progress, investment opportunities or changes to property management procedures;

• Financial processing: Issuing invoices and processing payments;

• Site access management: For health, safety, and security purposes during visits or works;

• Legal compliance: Meeting statutory obligations relating to planning, health and safety, property regulation, tax, and corporate reporting;

• Marketing and events: Inviting you to relevant events or sending property updates (with your consent);

• Website and platform optimisation: Analysing usage patterns to enhance our website and service interfaces.
   

Our processing is primarily based on contractual necessity, legitimate interests, or compliance with legal obligations. In some instances, we rely on consent, particularly for direct marketing.
 

Marketing and user experience improvement

Aevi Real Estate Group may use your personal data to provide relevant news, project updates, or invitations to events. These communications may be sent via email, post, SMS, or through digital advertising, depending on your stated preferences.
 

We tailor our communications based on your interaction with our services—such as project enquiries, previous transactions, or your stated areas of interest. You can opt out of marketing communications at any time using the unsubscribe link in our emails or by contacting us directly.
 

We do not use your personal data for profiling or automated decision-making without your explicit consent.
 

Legal obligations

Aevi Real Estate Group may process and share your data as required to meet legal obligations. This includes:
 

• Property law and planning regulations;

• Health and safety legislation;

• Financial reporting and taxation laws;

• Anti-money laundering and identity verification checks;

• Responding to requests from law enforcement or regulatory bodies.
   

Service quality and development

To ensure we continue to deliver high-quality services, we may process your personal data to:
 

• Review performance across our property portfolio;

• Optimise internal systems and digital platforms;

• Improve customer satisfaction through surveys and feedback;

• Conduct risk management assessments;

• Implement security measures on development or operational sites.
   

Where possible, we use anonymised or aggregated data to inform these processes.
 

Data retention

Aevi Real Estate Group retains personal data for only as long as necessary to fulfil the purpose for which it was collected, or as required by law. Our general data retention framework is as follows:
 

• Client, supplier, or tenant records: Retained for 6 years after the end of the relationship;

• Planning or construction documents: Retained for 10–15 years depending on statutory requirements;

• Financial records: Kept for 6 years in accordance with HMRC regulations;

• Marketing preferences and history: Retained for up to 2 years after last interaction;

• Legal claims or disputes: Relevant data may be retained longer where there is an ongoing legal process or potential liability.
   

Sharing your personal data with third parties

In the course of delivering services, Aevi Real Estate Group may share your data with the following third parties:
 

• Architects, engineers, and contractors engaged on projects;

• Letting or estate agents managing property viewings or lettings;

• Solicitors and legal advisers involved in transactions;

• Surveyors, auditors, and compliance professionals;

• Government bodies and local authorities for planning or regulatory submissions;

• Payment providers and banks (as required for transactions);

• IT and digital service providers supporting our systems.
   

These parties are carefully selected and bound by data protection obligations. In cases where they act as data processors, they may only process your data under our explicit instruction.
 

Your data protection rights

Under data protection legislation, you have the following rights:
 

• Access: Request a copy of the personal data we hold about you;

• Rectification: Ask us to correct any inaccuracies;

• Erasure: Request deletion of your data where lawful and appropriate;

• Restriction: Ask us to limit processing under specific circumstances;

• Objection: Object to processing where it is based on legitimate interests or direct marketing;

• Data portability: Request that we transfer your data to another provider in a structured, electronic format;

• Withdraw consent: Where we rely on consent (e.g. for marketing), you may withdraw this at any time;

• Lodge a complaint: Raise a concern with the Information Commissioner’s Office (ICO).
   

To exercise any of these rights, please contact us at:
privacy@aevigroup.co.uk

You may be asked to verify your identity. We will respond within one month in accordance with our legal obligations.
 

If you believe we have mishandled your data, you also have the right to contact the ICO:
 

📞 0303 123 1113
🌐 www.ico.org.uk
📍 Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
 

Updates to our Privacy Policy

At Aevi Real Estate Group, we regularly review and refine our data handling practices. As a result, this Privacy Policy may be updated from time to time to reflect legal, technological, or operational changes.
 

We will notify you of significant updates through our website, direct communication, or other appropriate channels. Your continued use of our services following such updates will be taken as acceptance of the revised policy.